Frequently asked questions
Planning and executing successful events and broadcasts can come with a lot of questions. That’s why we’ve gathered the questions we hear most often to provide you with quick and comprehensive answers.
From event logistics to technical details, from studio support to live events, we’re here to provide clarity, understanding, and relief. Don’t see the answer you’re looking for? Reach out to our team and let us know how we can help!
Do you do live events off-site?
Yes, we do! While we’re thrilled to now offer high-end studio space, we’re proud to continue our work as a robust live event company. We provide full turnkey live event services for off-site events of all sizes, including all the necessary gear, tech, and support staff. We can also run live events on the same day we host in-studio events.
What types of events do you specialize in?
Although we can manage events of all sizes for a wide variety of clients, our specialty is live corporate meetings and events. This can include work for nonprofits, major businesses, pharmaceutical companies, major tech corporations, B2B, internal corporate events, and more.
What sets Meeting Relief apart from others in the industry?
We just won’t do a bad job. Whether you need a one-stop-shop providing turnkey services, a behind-the-scenes partner for your agency, a picture-perfect studio space, or something in between, we’re committed to providing you with top-notch, reliable services – in other words, a sense of relief knowing that your meeting or event is in the best possible hands.
We’re proud to work here and have truly built our dream studio, adapting elements we loved from studios we’ve worked in throughout our careers. We’re deeply proud to provide a client-ready studio, from the moment you walk in. We believe this is your space from the moment you open the door. Our attention to detail is unparalleled, from the books in our lobby to the green room, recording spaces, and more.
We’ve taken the extra time to put thought into the details, from top to bottom – it’s all about the experience. At the end of the day, you can trust us to help you produce a memorable impression.
Do you offer accessibility services?
We are proud to be an accessibility-forward company. We will always ask you ahead of time about your accessibility needs, including live captions, audio descriptions, and more. Our studio is also fully ADA accessible, with wheelchair-access entrances and wide hallways/doors throughout.
We strongly believe that if we aren’t thinking about accessibility, we’re doing something wrong, which is why we are firmly committed to offering accessibility access at all times, from beginning to end. It’s just the right thing to do.
How much experience do you have in event planning?
Collectively, Phil and Tom have over 50 years of experience! During each of their tenures in the business, they’ve built a vast network of industry professionals – which means that you’re never more than a phone call away from the trusted resources and reliable recommendations you need to seamlessly execute your live, in-studio, or hybrid event.
Do you offer a full-service event planning package, or can we choose individual services?
We understand that every need is different and that budgets are often a major factor when planning an event. While we consider ourselves a one-stop shop to support all of your live on-site A/V and in-studio needs, our services are scalable. We can be flexible with the levels of service and support that we provide, as determined by your unique requirements.
Can I rent any of your equipment for my own use?
Meeting Relief owns and operates our own gear, and we do not provide A/V technology for rent.
Can you work or partner with other production companies?
Absolutely! We’re always happy to support other production entities as partners or subcontractors for major events. Whether we’re working directly with the end client, or as a subcontractor/third party through an agency partner to the end client, we’re proud to be a reliable west coast/LA-area resource for agencies who need additional capabilities.
Do you have preferred vendors? Can you help with finding and securing a venue?
Yes, we do have a list of preferred vendors and partners that we use for various services, including ideal venues, furniture rental, outdoor event support, and more. Depending on your needs, we can either bundle that support as part of our services or provide a list of suggested partners.
Our network of preferred partners stretches across the country. If you have a need for on-site support in another state, we’re more than happy to provide our best recommendations.
Can you help with obtaining permits and licenses if needed for the event?
Yes. For live events, depending on the scope of work, we can help with permits and licenses as needed, including renderings, drawings, load calculations, insurance, and more. We’re more than happy to work directly with the event venue to coordinate those requirements.
Can you provide references or testimonials from past clients?
Absolutely, we can provide direct references and testimonials if needed. Please contact us for more!
How early should we book your services for our event date?
As soon as the idea for an event pops up! For a live event, your biggest obstacle will be finding a date with your venue. To ensure that we have all of the necessary gear and tech available, and to keep your costs reasonable, the earlier you get us involved, the better. We can also help with negotiations with your event space, to make sure you aren’t overpaying, or paying for A/V services through your venue that you don’t need.
Whenever possible, we love to be included in site visits prior to locking in your venue – you’d be surprised at the cost-saving our presence can provide!
When booking our studio space, we understand that talent schedules can be complicated, and we’ll work with you as close to your preferred date as possible. The sooner you reach out to us, the higher the likelihood will be that we can accommodate your schedule and any necessary adjustments.
I’d like to book space in your studio - what’s my next step?
Fantastic! The next step is to reach out to us via email so that we can have a discussion about your needs. If possible, include the event date or preferred date, the projected length of the project, any accessibility needs, how many presenters/people you’ll have in the studio, whether you’ll be providing any of your own crew, and any outside studio sources that we need to connect to.
If you don’t know the answer to any of these questions, that’s okay! Once we get your email, we’ll jump on a call to talk about these details and more.
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